It’s important to arrive at the meeting room before the conference begins in order to be prepared to note essential things like who is present or absent, and to know the topics which will be discussed, especially if the person taking the minutes is not very familiar with the subjects of the meeting.Īlso, the choice of the materials with which to take minutes is important and also personal. People responsible for taking them should be prepared, for example reading previous minutes in order to take confidence with them. Taking minutes during a meeting is not an easy job. This may be helpful to them to later write the official minute of the meeting. However, the person taking the minutes can ask if they can record the meeting. For example some people don’t like to be recorded or they don’t feel comfortable knowing that they are being recorded. In case of conflicts, they are useful to know what agreements were madeįor questions about privacy, it can be preferable during a meeting to write the minutes rather than record the whole discussion.They are helpful for those absent to know was discussed and what decisions have been taken.They are the starting point of the following meeting.The minutes say who will do what and when.The participants to the meetings have a reminder aid. Indeed, the role of minutes is very important for participants present and absent during a meeting because: Meetings are an integral part of professional life, this is the reason why it is essential to take minutes of every meeting. Why is it important to take notes during a meeting, and why is it better to write them rather than make a recording, for example during a conference? Kick off meeting agendal with blueprint and coffee.
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